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ZivaHub Data Sharing and Publishing: FAQ

This guide details all the information needed when using UCT's Institutional Repository ZivaHub


  • What search engines are used to find the data?
    • Ultimately it should be found by any good search engine, but and Google Scholar Data are good places to start. The Zivahub repository is also searchable, by itself, or as part of the wider figshare repository ecosystem.
  • If I submit a journal for publishing, do I have to create the DOI myself or will it be done by the journal I am publishing on?
    • For the article the journal will probably create the DOI, but if you are referencing your own data set in your article then you will need "mint " a doi for it by publishing it on the right kind of repository.
  • Is it safe to put unpublished data in institution repository? Or add embargo option till publication?
    • You can upload your data to ZivaHub and "reserve" a doi that can be used in your article. Once the article is published you can then publish the data on ZivaHub using your reserved DOI.
  • Is there any benefit to using ZivaHub over FigShare directly? And does access to ZivaHub change at all if you are no longer affiliated with UCT?
    • As a curated repository (meaning items are checked by the library before final publication) ZivaHub publications are simply of a higher standard than generic figshare and items published on ZivaHub have a UCT specific DOI. 
    • You do lose access to your ZivaHub account on departing UCT or losing UCT affiliation, but the items published will remain available, still attributed to you .. hence the usefulness of adding an ORCID to your ZivaHub profile as that ID is yours and will follow you across organisations.
    • You can't go back and edit/update your ZivaHub publications once you're no longer affiliated with UCT. You would have to contact the ZivaHub admins for temporary access or to make a critical change, otherwise I hope your published Zivahub license allows your new self to re-use your own data.
    • it is possible to version published items, but yes, if you re no longer at UCT then it will not be possible for you to do so. One option, if you believe the item will evolve, is to publish it as part of a research group so that ownership of the item resides with the group and not an individual. This way ownership can be more easily managed should an individual leave the institution. 
  • Is there a way to enforce the different CC options? e.g. what if somebody does not reference me though I used CC-BY license?
    • The options available are the same as for any academic publication that is not cited properly. Ultimately this would end up wtih UCT's legal offices. Not citing you academically is plagiarism and there are several modes of address within academia for that, but using your work in a commercial work without a license is a ticket to a compensatory suit if you have a good lawyer