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ZivaHub Data Sharing and Publishing: Governance

This guide details all the information needed when using UCT's Institutional Repository ZivaHub

Data Storage at UCT

Depositing and storing your data is one of the standard data management requirements of research fundersUCT offers support to ensure compliance with these funder mandates.

How do I deposit my data with UCT?

UCT offers an institutional data repository service, ZivaHub, which is available to all students and staff at UCT. More information on depositing and publishing data at UCT.

Social science survey and administrative microdata (data at unit record level) from South Africa and other African countries can be deposited with DataFirst.

Alternatively, you can deposit your data with the UCT community on Zenodo. Please be aware that data deposited with Zenodo is stored on CERN servers outside of South Africa.

For information on storage options for raw or working data (data to be collected and analysed during your research project), please note that UCT has contracted with Google and Microsoft to provide researchers with free storage through your UCT Google Drive (10 TB) and UCT One Drive (1 TB) accounts. For data that is too sensitive to be stored on cloud services, or is legally required to remain within South Africa, you can use the networked UCT G-drive. For more information, consult the UCT Research Support Hub's information on "storing research data".

Does UCT charge me to deposit and store my data?

Does UCT charge me to deposit and store my data?

ZivaHub, UCT's institutional repository for sharing processed datasets that support research outputs, is free of charge to UCT affiliates, with a limit of 20GB per user. You can request more space via the interface, but note that this may carry an additional charge.

The storage provided though the G Drive, UCT Google Drive and UCT One Drive is free. The current pricing for additional onsite storage of working project data is updated periodically on the eResearch website. It is important to include these storage costs in your funding application.

Given the variable demand for data storage and the exponential growth in that demand, ICTS is obliged to pass on the direct cost of data storage to users. The cost is not static, as it must remain related to market prices, with the assurance that every effort is made to negotiate favourable pricing in greater economies of scale.

What should be deposited with the data?

Good documentation and metadata help to make your data FAIR (Findable, Accessible, Interoperable and Reusable). Any metadata or additional documentation pertaining to your research and research data should be deposited with the data files. Supplying supporting documentation such as study descriptions, project plans, lab notebooks and codebooks are all ways of making the data more understandable to future users.

For assistance with the creation of basic, generic metadata for your research outputs, follow the UCT Metadata Entry Guidelines provided by the Metadata Working Group (MWG).

Figuring out what type of metadata is best suited to describing your research data is a complex task. The Digital Curation Centre (DCC) provides links to a range of discipline-specific metadata standards, which are important to consider when creating documentation for your research data.

How will my data be preserved?

Izolo, the new UCT-wide digital preservation service, ensures that digital files created today can be found and used tomorrow. In recognition of imperatives around the safeguarding of digital data, UCT Libraries have implemented a Digital Preservation Strategy . In the course of 2020, UCT Libraries began implementing Izolo, running on the Perpetua Usability and Preservation modules of Arkivum , to provide business-process driven, structured data preservation workflows for the entire campus community.

Digital Preservation is concerned with providing long-term access to digital objects, preserving continuity in form as well as functionality. It is not simply a backup of data, because long-term digital preservation must consider format, software and hardware obsolescence, among other issues. Although it is possible for anyone to read a page from a book written 100 years ago, the same is not true of (e.g.) a floppy disk containing WordPerfect files from twenty years ago. 

All items from UCT's data repository ZivaHub are also preserved on Izolo.

View the slides from our soft launch for World Digital Preservation Day 2020 .